Privacy Policy

Last updated: 12 November 2026

European Democrat Students (EDS) respects your privacy. This policy explains what personal data we collect, why, and what rights you have under the EU General Data Protection Regulation (GDPR).

1. Who we are

The data controller is European Democrat Students [legal form, ASBL], Rue du Commerce 10, 1000 Brussels, Belgium, enterprise number 0897.125.680. Contact: secgen@edsnet.eu

2. What data we collect

  • Registration data for our events: name, email, phone number, organisation and position.
  • Photos and videos taken at our events.
  • Newsletter data: your email address, if you subscribe.
  • Contact data: what you send us by email or through our contact form.

3. Why we use it and on what legal basis

  • To organise events, manage registrations and arrange building access: to take the steps you asked for by registering (Art. 6(1)(b) GDPR).
  • To publish photos and videos of our events on our website, social media and in EDS communications: your consent (Art. 6(1)(a) GDPR).
  • To send you our newsletter: your consent (Art. 6(1)(a) GDPR).
  • To answer your messages and run our association: our legitimate interest (Art. 6(1)(f) GDPR).

4. Who we share it with

  • Event venues, only for building access. For events at EPP Headquarters, we share guests' names with the European People's Party for this purpose only.
  • Service providers who help us run our activities, such as Google (registration forms), Mailchimp (newsletter) and Webflow (website). Some may process data outside the EU; where they do, they rely on the safeguards the GDPR requires, such as the EU Standard Contractual Clauses.

We never sell your data.

5. How long we keep it

  • Event registration data: up to 12 months after the event.
  • Photos and videos: as long as they are published, unless you ask us to remove them.
  • Newsletter data: until you unsubscribe.

6. Your rights

You have the right to access, correct or delete your data, to restrict or object to its processing, and to data portability. Where we rely on your consent, you can withdraw it at any time; this does not affect processing that took place before. To exercise your rights, write to secgen@edsnet.eu.

If you think we have not handled your data properly, you can complain to the Belgian Data Protection Authority (www.dataprotectionauthority.be).

7. Photos at events

If you do not want to appear in photos or videos, please tell our team on the day. If you appear in published material and would like it removed, write to secgen@edsnet.eu and we will take it down.

8. Changes to this policy

We may update this policy. The latest version is always published on this page.